Whats New with PEIMS plain

FAQs – Public Education Information Management System (PEIMS) and the PEIMS Data Mart

What's the difference between PEIMS, the PDM, and EDIT+?

The PEIMS Data Mart is the application for submitting, validating, and reporting PEIMS data. The PDM replaces the legacy EDIT+ system. PEIMS itself is the legislatively mandated set of data collected by TEA about public education, including student, staff, course, financial, and organizational information.

Why is TEA replacing EDIT +?

EDIT + is built on an outdated architecture and has reached the limit of its ability to handle the amount of data that is currently being submitted. A new PEIMS system will be more cost effective, timely, and accurate and will provide LEAs with a better tool to submit their data.

Will local education agencies (LEAs) need to change the software they use for PEIMS submissions?

The state-sponsored student information systems (SSISs) are strictly voluntary; you are free to use any SIS you like, state-sponsored or otherwise. However, TEA will begin the PEIMS transition in the 2013-14 school year, and will continue the rollout over the subsequent two to three years. Consequently, your PEIMS-reporting software must implement the latest PEIMS data standards by the time your LEA is converted to the PDM.

LEAs are encouraged to communicate with their vendors early and often to ensure that their SIS is fully updated in time. LEAs also have some decisions to make about how their data will be loaded and whether or not to use the dashboards. Vendors need to know their customers' preferences as soon as possible so they can adapt their system as needed. Visit the Next Steps page for more information on the next steps to take.

Will LEAs be required to submit PEIMS data more frequently? Will additional data be required to submit?

No. LEAs will continue to certify and validate PEIMS data for state submission according to the current schedule (four times a year). In the PDM, LEAs will be able to promote data as often as they like up to a year in advance, but are not required to do so.

No extra data is required for PEIMS submission, though the optional studentGPS® Dashboards will need new data elements for LEAs that elect to use them.

Will LEAs still be able to validate and correct PEIMS submissions? How will the extraction and validation process work?

Yes. The Texas Student Data System (TSDS) supplies new tools for validating, but the overall process is similar. Users' SISs and other local education data systems will generate extracts of PEIMS data. They can run the data through a local copy of the validation tool similar to today's XML Checker, but with a wider range of validations. The extract will then be pulled to the Operational Data Store (ODS). From the ODS, the LEA users will promote the data to the PDM, where they can validate their data and review error reports. Users will then correct the errors in their SISs and reload their data. However, unlike the current EDIT+ system, the future system will allow partial promotions to the PDM that can be used to compile and then complete a submission. See the Feature Comparison for a more detailed description of the differences between the new and old systems.

Will TSDS continue to collect the organization, finance, staff, student, and course data that are currently collected for PEIMS?

Yes. TSDS will continue to collect data from all five of these areas. We are currently working with SIS, HR and Finance software vendors to develop extraction processes to capture the data needed for PEIMS and the optional studentGPS® Dashboards. We are also working with benchmarking companies on creating assessments extracts.

What percentage of the data elements specified in the TEDS is required for PEIMS?

PEIMS-only elements: 153
Dashboard-only elements: 259
Elements that serve both PEIMS and dashboards: 32

The PEIMS-only elements plus the elements that serve both PEIMS and dashboards equal 185, or 42%.

Note: the same element may appear in multiple complex types, but it is only counted once.

Will TEA receive the PEIMS data information on a more timely schedule? 

No. The PEIMS submission process will follow the same schedule in TSDS as it does in EDIT+. LEAs will be able to load their data earlier and have access to their underlying data in a more timely manner via the Education Data Warehouse (EDW), but TEA access will remain the same.

Will there be additional data collections? 

No. TSDS will employ the same four collections so that the TEA program areas that use PEIMS data will not be affected. In addition, TEA decided to retain the original collection structure in response to LEAs requests that the submissions remain the same for the initial rollout.

Will the PDM run parallel to EDIT+ during the first year of implementation?

Both EDIT+ and the PDM will be in operation during the TSDS implementation period. However, only the limited-production release LEAs and early adopters will submit their PEIMS data in parallel in both systems.

Will EDIT+ go away with the implementation of TSDS?

We will run EDIT+ in parallel with TSDS for several years, but once all districts have begun submitting their PEIMS collections though TSDS, EDIT+ will be retired.

When will the PDM first be implemented?

The PDM will be implemented on a limited basis among limited-production release LEAs and early adopters in 2014. It will become more widely available in subsequent years.