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PEIMS 2013-2014 Data Collection Schedule

PEIMS data files are submitted four times each school year following a schedule established by the PEIMS Data Standards.

Fall Collection (Collection 1)

Fall data includes data collected in the school start window. Fall data are used to:

  • Calculate compensatory entitlement
  • Monitor special programs
  • Report to the federal government
  • Calculate retention
  • Calculate basic profiles for AEIS
  • Perform desk audits

Important Fall dates:

  • Close of school-start window - Last Friday in September - September 27, 2013
  • EDIT+ ready to process data - October 7, 2013
  • Snapshot Date - October 25, 2013
  • EDIT+ ready for ESCs to accept LEA and ESC files - October 28, 2013
  • First submission due date for LEAs and ESCs - December 5, 2013
  • Resubmission due date for LEAs and ESCs - January 16, 2014
  • Data available to customers - February 20, 2014

Midyear Collection (Collection 2)

Midyear data include actual audited financial data from the previous year (2011-2012). Midyear data are used to:

  • Report to the state legislature
  • Monitor special program expenditures
  • Audit districts
  • Perform desk audits

Important midyear dates:

  • EDIT+ ready to process data - October 7, 2013
  • EDIT+ ready for ESCs to accept LEA and ESC files - January 6, 2014
  • First submission due date for LEAs and ESCs - January 30, 2014
  • Resubmission due date for LEAs and ESCs - February 13, 2014
  • Data available to customers - March 6, 2014

Summer Collection (Collection 3)

Summer data include student attendance data, course completion data, discipline data, restraint data, and Title I, Part A data.

    Summer data are used to:

    • Calculate FSP final allotments
    • Calculate attendance and course completion
    • Create a portion of the AEIS
    • Augment the monitoring of special programs
    • Perform desk audits

    Important Summer dates:

    • EDIT+ ready to process data - April 7, 2014
    • EDIT+ ready for ESCs to accept LEA files - May 12, 2014
    • First submission due date for LEAs - June 26, 2014
    • Resubmission due date for LEAs* - July 24, 2014
    • Data available to customers - September 18, 2014

    Extended Year Collection (Collection 4)

    Extended year data include optional extended year program (OEYP) data, extended school year services (ESY) data, and bilingual/English as a Second Language (ESL) summer school program data.

    Extended year data are used to:

    • Calculate ESY funding
    • Calculate BIL/ESL summer school funding
    • Monitor special programs
    • Perform desk audits

    Important extended year dates:

    • EDIT+ ready to process data - April 7, 2014
    • EDIT+ ready for ESCs to accept LEA files - August 11, 2014
    • First submission due date for LEAs - September 4, 2014
    • Resubmission due date for LEAs - September 25, 2014
    • Data available to customers - October 23, 2014

    To contact PEIMS Customer Support, please call (512) 463-9229, or email PeimsCustomerSupport@tea.texas.gov.

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