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Guidance on Procedural Safeguards Production and Required Dissemination

 

Effective January 2013

About the Procedural Safeguards

The Notice of Procedural Safeguards: Rights of Parents of Students with Disabilities (Procedural Safeguards) explains the specific rights and responsibilities of the parent in the special education process. The Procedural Safeguards fulfills the current legal requirements for the federally prescribed content of this notice. It is presented in a format designed to clarify for parents their rights under the Individuals with Disabilities Education Act (IDEA). Other than adding local contact information in the designated space, the wording must not be changed. The format has been designed for ease in reading and should not be altered (font size reduced).

A companion document to the Procedural Safeguards is A Guide to the Admission, Review and Dismissal Process (ARD Guide). The ARD Guide contains information that parents need to effectively participate in an ARD committee meeting for their child. The ARD Guide is not a replacement for the Procedural Safeguards. The purpose of the ARD Guide is to encourage a common understanding for parents, school personnel, and communities of the IEP process for a student with disabilities.

Dissemination

School districts and charter schools are required to provide the Procedural Safeguards only one time a year, except upon: initial referral or on request for evaluation; the first occurrence of the filing of a due process hearing complaint; a disciplinary change of placement; or upon request by a parent. 

Documentation

Districts must continue to document the provision of Procedural Safeguards in a student’s eligibility folder. Documentation is subject to compliance review through the State’s monitoring system.

Language Requirements

Each school must ensure that the notice is provided in the native language of the parent, or other mode of communication, unless it is clearly not feasible to do so. If the native language or other mode of communication is not a written language, the school must translate the notice orally or by other means so that it is understood by the parent.

Production

Each school is responsible for downloading, printing, and distributing the Procedural Safeguards. The Procedural Safeguards document reflects current requirements and should be incorporated into the district’s referral process for special education evaluation. The current version of the Procedural Safeguards is available on the Region 18 Education Service Center's Legal Framework IDEA 2004 Web site.

Technical Assistance

Parents can contact the following Parent Resources to help with understanding the special education process or call the Texas Education Agency's toll free Parent Information Line.

Parent Resources

Texas Project FIRST (Families Information Resources Support and Training) is a project of the Texas Education Agency and is committed to providing accurate and consistent information to parents & families of students with disabilities.

The Partners Resource Network (PRN) is a non-profit agency that operates the statewide network of federally funded Parent Training and Information Centers (PTI's) in Texas. The programs and services of PRN are based on the concept of parents helping parents. The mission of PRN is to empower parents of children and youth with disabilities in their roles as parents, decision makers, and advocates for their children and to promote partnerships among parents and professionals.

TEA Toll Free Parent Information Line: 1-800-252-9668

This toll free message line is reserved for parents and other family members who have questions about student rights and regulatory requirements as they relate to special education complaint investigations, mediations, and due process hearings. Calls are returned by trained professionals during normal business hours. For Individuals who are Deaf or Hard of Hearing: TTY Number: (512) 475-3540 Relay Texas 7-1-1.

Division of Federal and State Education Policy 
1701 North Congress Avenue | Austin, Texas 78701-1494
Telephone: 512.463.9414 | Fax: 512.463.9560
E-mail: sped@tea.state.tx.us

Page last modified on 9/19/2014 09:22:03 AM.