Update on Instructional Materials Allotment
January 30, 2013
COMMITTEE OF THE FULL BOARD: DISCUSSION
STATE BOARD OF EDUCATION: NO ACTION
SUMMARY: This item provides the opportunity for staff to present an update on the instructional materials allotment created by Senate Bill (SB) 6, passed by the 82nd Texas Legislature, 1st called session.
BOARD RESPONSE: This item is presented for review and comment.
PREVIOUS BOARD ACTION: In September 2007, the board approved a new adoption cycle for foundation and enrichment subjects. The board issued Proclamation 2010 in November 2007 and Proclamation 2011 in May 2008. In May 2010, the board voted to postpone Proclamation 2012 indefinitely and in its place issued a Request for Supplemental Science Materials for science, grades 5-8; biology; chemistry; Integrated Physics and Chemistry (IPC); and physics.
In November 2010, the board decided to postpone further discussion of a new adoption cycle. In September 2011, the board discussed the need for revisions to the adoption cycle due to changes to Chapter 31 of the Texas Education Code (TEC) by the 82nd Texas Legislature. In November 2011, the board conducted a work session to discuss possible options and make recommendations for a new review and adoption cycle. The board approved the new review and adoption cycle at the January 2012 meeting, and Proclamation 2014 was issued in April 2012. The board is scheduled to discuss Proclamation 2015 at the January 2013 meeting and issue Proclamation 2015 at the April 2013 meeting.
FUTURE ACTION EXPECTED: None.
BACKGROUND INFORMATION AND SIGNIFICANT ISSUES: For the 2011-2012 school year, the Educational Materials System (EMAT) opened on August 8, 2011. School districts and open-enrollment charter schools submitted requisitions for instructional materials adopted under Proclamation 2011, Supplemental Science, continuing obligations, and the Commissioner’s List of Electronic Textbooks, as well as requests for Instructional Materials Allotment (IMA) disbursements. For the 2012-2013 school year, EMAT opened on May 7, 2012. School districts and open-enrollment charter schools submitted requisitions for continuing obligations and requests for IMA disbursements.
Continuing obligations include consumable materials such as elementary math adopted under earlier proclamations and additional materials for student growth. The Commissioner’s List of Electronic Textbooks includes English and Spanish language arts and reading, grades K-12; English as a Second Language, grades K-8; and English Language Proficiency Standards, grades 9-12.
Senate Bill 6
Senate Bill (SB) 6, passed by the 82nd Texas Legislature, First Called Session, 2011, entitles school districts and open-enrollment charter schools to receive an Instructional Materials Allotment (IMA) for the purchase of instructional materials, technological equipment, and technology-related services.
Districts and open-enrollment charter schools must prioritize their instructional materials decisions to address the assessment and accountability requirements. SB 6 states that priority must be given to foundation curriculum subjects for which the essential knowledge and skills have been substantially revised and for which assessment instruments are required to satisfy foundation curriculum requirements.
Orders for instructional materials and requests for disbursements are submitted by districts through EMAT. When a district orders SBOE-adopted or Commissioner-adopted materials through EMAT, the order is sent to the publisher, and the TEA makes a payment to the publisher after the order is shipped to the district. The balance of that district’s IMA is reduced by the cost of the materials. When a district submits a request for a disbursement of its IMA funds for non-adopted instructional materials, technological equipment, or technology-related services, the TEA sends the funds directly to the district, and the balance of that district’s IMA is reduced by the amount of the disbursement. Districts order these products and services directly from the vendor, and payment is arranged between the district and vendor.
The amount of the state Instructional Materials Fund available for continuing obligations and Proclamation 2014 is contingent on appropriations and is expected to be made available on September 1, 2013. The commissioner of education determines the amount of the IMA each year of the biennium based on the amount of funds appropriated to the Instructional Materials Fund.
EMAT is expected to close briefly for maintenance at the end of the 2012-2013 school year. When EMAT re-opens, school districts and open-enrollment charter schools will be able to submit requisitions or disbursement requests for the 2013-2014 school year if unexpended IMA funds are available. New funding for the 2014-2015 biennium is not expected to be available until September 1, 2013 and will be contingent on legislative appropriations.
Each district superintendent is required to annually certify that the district has instructional materials that cover all elements of the essential knowledge and skills of the required curriculum, other than physical education, for each grade level as required in the Texas Education Code, Section 28.002.
Reports on the IMA expenditures, including the titles of non-adopted products purchased with IMA funds, are available on the TEA website at http://www.tea.state.tx.us/index2.aspx?id=2147505476.
FISCAL IMPACT: None.
PROCEDURAL AND REPORTING IMPLICATIONS: None.
PUBLIC COMMENTS: None.
OTHER COMMENTS AND RELATED ISSUES: None.
Staff Members Responsible:
Anita Givens, Associate Commissioner
Standards and Programs
John Lopez, Managing Director
Instructional Materials and Educational Technology