March 19, 2014
TO THE ADMINISTRATOR
Materials Allotment for School Year 2014-2015
The 2014-2015 IMA allocations
for each district and open-enrollment charter school are available at http://www.tea.state.tx.us/WorkArea/linkit.aspx?LinkIdentifier=id&ItemID=25769805667.
The district IMA allocations
will be populated in EMAT by April
21, 2014; however, the funding for the 2014-2015 school year will not
be available until September 1, 2014.
Due to the large number of
products adopted through Proclamation 2014, the Educational Materials (EMAT)
system will open later than originally anticipated. For the 2014-2015 school
year, EMAT will open on April 21,
Districts and open enrollment
charter schools may use unexpended funds from 2013-2014 for Instructional
Materials including continuing contracts, technological equipment, and/or
technology services. If unexpended funds are not available, districts and
open-enrollment charter schools may participate in the new Delayed Payment
Option. A Delayed Payment Option, authorized under TEC, Chapter 31.0215 will
allow districts to requisition and receive state-adopted instructional
materials before the Instructional Materials Allotment funds are available.
Publishers will have to agree to receive a delayed payment. Each publisher that
has agreed to receive a delayed payment will be identified in the EMAT system.
Districts that participate in
the Delayed Payment Option may only requisition up to 80% of their 2014-2015
IMA funds. Payments to publishers will be made when the new IMA funds become
available. Payments to publishers participating in the Delayed Payment Option
will take priority over any reimbursement or disbursement requests to
Instructional materials for the
visually impaired (Braille, Large Type and Audio) remain the property of the
state and will not be counted against a district's IMA. Braille, Large Type and
Audio instructional materials will continue to be requested through EMAT and
returned to the redistribution center in the same manner as they have in the
past. Districts can requisition these instructional materials for the 2014-2015
school year beginning May 1, 2014.
TEA has developed Instructional
Materials Allotment training videos to assist new and existing instructional
materials coordinators. The training videos are posted at http://www.tea.state.tx.us/index2.aspx?id=25769809318.
If you have any questions with
the allocations or reimbursement process, please contact the Instructional
Materials and Educational Technology Division by email at firstname.lastname@example.org or by phone at (512) 463-9601.
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