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The Person Identification Database (PID) system is used by the Texas Education Agency (TEA) to manage and store identifying data on individuals who are reported to TEA through the Public Education Information Management System (PEIMS). The PID system includes records for students and staff.
The purpose of the PID system is to ensure that each time data are collected for the same individual, certain pieces of basic identifying information match. The PID system used at TEA verifies that the Texas Student or Staff Unique-ID, Social Security number (or alternative State Assigned ID), last name, first name, and date of birth match on every record submitted for an individual.
The PID system allows linking of data across data collections with greater confidence. It also provides a unique identifying number for each individual that can be used to maintain the confidentiality of personally identifiable data. Other Texas state agencies and education agencies in other states that collect data on individuals use similar systems to manage identifying information.
The following applications are provided for authorized ESC, District and Campus users to review and maintain individual persons identifying information.
TEA provides a web application called EDITPLUS to edit PEIMS data before submission to TEA. The EDITPLUS software has features that allow districts to perform a PID search/query on a particular student against a copy of the PID database.
In addition, authorized users can display the history of a PID record to view changes that have occurred. This gives districts the capability to resolve issues where two districts are claiming the same student.
TEA also provides an application called UNIQUE-ID which maintains a unique identifier database entry for every student and staff within the Texas public school and open enrollment Charter system. This database is synchronized with the existing EDITPLUS Person Identification (PID) database. The UNIQUE-ID application allows authorized ESC, district or campus users the ability to search for existing students or staff within the UNIQUE-ID database. Users with either UIDLEA or UIDCAMPUS roles within the UNIQUE-ID application may also add a new student/staff to or update an existing student/staff in the database.
These features allow districts to correct errors before submitting their PEIMS data to TEA.
PID Search with PID Details
Information on how the PID search application can query a copy of the PID database.
PET (PID Enrollment Tracking)
The application used to dynamically track public school student enrollments and withdrawals.
Updating the Unique-ID system.
PET Statement of Discrepancies
Information on errors, discrepancies and a district's overall PID error rate .
Detailed Discrepancy Reports
Descriptions of PID discrepancy error messages as well as suggestions on how to correct PID errors.
Where to find information on reference guides, relevant deadlines, and how to request a range of state alternative identification numbers.
How to submit questions and PID corrections to TEA.
PID District Self-Evaluation Document
Districts must fill out this document if their PID error rate is too high.