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Grant Management Resources

The Texas Education Agency’s Office for Grants and Federal Fiscal Compliance has updated its divisional email addresses.  As such, questions pertaining to grants and grant funding should be sent to grants@tea.state.tx.us.  The Division of Grants Administration will be working to update its various sources of documentation to correct references to this new email address.

Scroll down on this page to see additional topics. 

General and Fiscal Guidelines (PDF 658 KB)

Provisions and Assurances

• Debarment and Suspension (PDF 145 KB)
• General Provisions and Assurances (PDF 156 KB)
• Lobbying Certification (PDF 49 KB)
• No Child Left Behind Act of 2001 (PDF 146 KB)

Amendments

• When to Amend the Application (PDF 188 KB), accompanied by training presentation (PPT 34 MB)
• 2012-2013 Request for Amendment  (for paper grants only)
•  Previous School Years Request for Amendment (for paper grants only)

Handbooks

• Grant Management Handbook: A Beginner's Guide to Managing Grants Administered by the Texas Education Agency (PDF 3 MB)

Grant Management Guidance

• Expenditure Reporting (ER) Reference and Training Manual (PDF 1107 KB)
• eGrants User Guide (PDF)
• Expenditure Reimbursement Request Requiring Manual Approval (PDF 94 KB)
• Indirect Cost Information, Guidance, and Worksheet (MS Word 46 KB)
• Request to Extend Expenditure Reporting Deadline
• Time and Effort Documentation (PDF 85 KB)   

Budgeting Guidance

• Capital Outlay (PDF 76 KB)
• Costs That Do Not Require Specific Approval (PDF 88 KB) 
• Definition of "Professional" and "Consulting" Services (PDF 121 KB)
• Technology Purchases (PDF 79 KB)
• Unallowable Costs by Class/Object Code (PDF 71 KB)

Allowable Cost Guidance

• Federal Cost Principles Side-by-Side, Updated 09-27-2011 (PDF 705 KB)
• TEA Guidelines Related to Specific Costs (Updated 02-14-2013) (PDF 404 KB)
• USDE Guidance on Use of Federal Funds for Conferences and Meetings (PDF 238 KB)

Training

• Training for Nonprofit Grantees
• 2013-2014 NCLB Consolidated Federal Application (Sample) (928 KB) 
• When to Amend the Application (PPT 34 MB)

Travel Guidelines

• State of Texas Travel Guidelines (Texas Comptroller)

Federal Cost Principles 

• OMB Circular A-21, Cost Principles for Educational Institutions (external link)
• OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments (external link)
• Implementation Guide to OMB Circular A-87 (external link)
• OMB Circular A-122, Cost Principles for NonProfit Organizations (external link) 

Uniform Administrative Requirements for Grants 

• OMB Circular A-102, Grants and Cooperative Agreements with State and Local Governments (external link)
• OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other NonProfit Organizations (external link)
• Education Department General Administrative Regulations (EDGAR) (external link)

 Audits

• OMB Circular A-133, Audits of States, Local Governments, and NonProfit Organizations (external link)

Return to the Division of Grants Administration Grants page.

For more information about any topic on this page, email the Division of Grants Administration at grants@tea.state.tx.us or call (512) 463-8525.  

Page last modified on 5/22/2013.