Data Validation Monitoring for Student Leaver Records
The Division of Program
Monitoring and Interventions implements the Data Validation Monitoring (DVM)
System to monitor the accuracy of data submitted by school districts through
the Public Education Information and Management System (PEIMS) and used in the
state's accountability rating and performance-based monitoring (PBM) systems.
The PBM system relies on
the evaluation of student performance and program effectiveness data at the
state level; therefore, the integrity of districts’ data is critical Data validation
responsibilities within the division include review and follow-up with
districts that have been identified for potential data inaccuracies, data
anomalies, or data irregularities.
The DVM system reflects
the use of graduated interventions based on LEA performance as evidenced by the
PBM indicators. Determinations regarding monitoring and interventions are the
result of a leaver data validation analysis implemented by the agency’s Performance-Based
Monitoring Analysis System (PBMAS.)
Results on each data
validation indicator, patterns across indicators, longitudinal performance
patterns, and existing staging determinations across PBM program areas, are
examined to determine appropriate levels of required intervention. Indicators
that can trigger a review or investigation based on potential data anomalies
are listed in the Leaver Records Data Validation Manual.
Focused Data Analysis
LEAs are required to conduct a data analysis of certain leaver/dropout
data validation indicators triggered as a result of the initial data review.
The purpose of the Focused Data Analysis
(FDA) with Student-Level Data Review (SDLR)(as applicable) is to
work with stakeholders to gather, disaggregate, and review data to determine
possible causes for anomalous data. Additionally, LEAs are required to complete
a student-by-student review as applicable to the indicator(s) triggering the
Improvement Plan / Corrective Action Plan
If noncompliances with data reporting or documentation requirements are
identified, activities to address those findings must be included in the Improvement Plan
and Corrective Action Plan
If the LEA determines
that accurate data have been submitted and that systems have been implemented
in compliance with state requirements, the LEA is not required to engage in
improvement planning activities or develop a CAP.Intervention
Guidance and Resources are available to assist LEAs in conducting
the required activities.
Additionally, a targeted
on-site review by the TEA may be conducted or other interventions or sanctions
ordered to address data accuracy concerns related to documented substantial,
ongoing, or imminent risks as reflected in LEA data and/or response to
interventions within the PBM system. The activities in this level of
intervention may or may not be combined with other monitoring activities. If
data reporting concerns are verified, an LEA must develop an Improvement Plan/CAP
in response to both the visit and any other required data review activities,
and the TEA Division of Program Monitoring and Interventions will review the Improvement
Plan/CAP. This type of intervention will occur in the event the TEA identifies a
high risk related to the accuracy of leaver data.
Page last modified on 2/3/2014 01:22:08 PM.