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2012-2013 Data Validation Monitoring for Student Assessment Records

The Division of Program Monitoring and Interventions implements the Data Validation Monitoring (DVM) System to monitor the accuracy of data submitted by school districts through the Public Education Information and Management System (PEIMS) and used in the state's accountability rating and performance-based monitoring (PBM) systems. 

The PBM system relies on the evaluation of student performance and program effectiveness data at the state level. Data validation responsibilities within the division include review and follow-up with districts or campuses that have been identified for potential data inaccuracies, data anomalies, or data irregularities. 

Intervention Activities 

The DVM system reflects the use of graduated interventions based on LEA performance as evidenced by the student assessment data analysis indicators. Determinations regarding monitoring and interventions are the result of a student assessment data validation analysis implemented by the agency’s PBMAS.

Results on each data validation indicator, patterns across indicators, longitudinal performance patterns, and existing staging determinations across PBM program areas were examined to determine appropriate levels of required intervention. Indicators that can trigger a review or investigation based on potential data anomalies are listed in the Student Assessment Data Validation Manual.

Core Analysis Team

The Core Analysis Team is responsible for conducting intervention activities (required participants are listed in the Core Analysis Team Participant document).

LEAs identified for DVM student assessment monitoring and interventions are required to participate in specific activities to collect and analyze data to determine why the LEA was identified for that indicator; determine the frequency and source of any reporting errors; identify trends and patterns related to the coding of student assessment; and evaluate the effectiveness of data tracking systems, policies, and procedures. Intervention Guidance and Resources  are available to assist LEAs in conducting the required activities. 

Focused Data Analysis 

LEAs will be required to conduct a data analysis of certain student assessment data validation indicators triggered as a result of the initial data review. The purpose of the Focused Data Analysis (FDA) (as applicable) is to work with stakeholders to gather, disaggregate, and review data to determine possible causes for anomalous student assessment data. 

Improvement Plan / Corrective Action Plan 

If noncompliances with data reporting or documentation requirements are identified, activities to address those findings must be included in the Improvement Plan and Corrective Action Plan (CAP). If the LEA determines that accurate data have been submitted and that systems have been implemented in compliance with state requirements, the LEA is not required to engage in improvement planning activities or develop an Improvement Plan/CAP.

On-site Review 

Additionally, a targeted on-site review by the TEA will be conducted or other local interventions or sanctions will be ordered to address data accuracy concerns related to documented substantial, ongoing, or imminent risks as reflected in LEA data and/or response to intervention within the PBM system. The activities in this level of intervention may or may not be combined with other monitoring activities.

If data reporting concerns are verified, an LEA will be required to develop a Improvement Plan/CAP in response to both the visit and any other required data review activities, and the TEA Division of Program Monitoring and Interventions will review the Improvement Plan/CAP. This type of intervention will occur in the event the TEA identifies a high risk related to the accuracy of student assessment data.

Page last modified on 1/27/2014 11:01:35 AM.